Problem: Designing a comprehensive spreadsheet model
Austin Industries is a medium sized business located in Northwest Atlanta. Charles Austin started the company over ten years ago as a side business while working as an auditor for an accounting firm. Through his extensive audit and tax work, he became familiar with the financial aspects of hundreds of different small to medium size company’s. About ten years ago he decided to purchase the company of one of his clients. The company was experiencing financial difficulty and Charles felt sure he could turn it around. He was also able to negotiate good terms for his purchase as his client was anxious to terminate his business.
Within two years Mr. Austin was turning a 35% profit. Over the next 10 years, Mr. Austin has bought and managed over thirty other companies and has enjoyed continuous growth and profit. Austin Industries now employs over 150 full time people, primarily in the financial and administrative area including the managers he hires to operate his newly purchased company’s.
Mr. Austin does extensive research on companies he is considering buying and has a small staff of assistants who now do most of the information gathering and analysis. Mr. Austin’s latest proposal is a convenience store located on the west side of town. Even though the store seems to be doing well, the owner wants to sell because he is financially over-extended and has too much personal debt. Mr. Austin feels it is in a good location but has been poorly managed. The owner could not even provide Mr. Austin with a set of financial. All he could manage was a rather unorganized letter to Mr. Austin listing by item all of the stores revenues and costs.
Mr. Austin has instructed one of his staff to prepare a 12 month income statement from the information provided on the letter. All the information is there. Assume you are Mr. Austin’s employee and have been given this assignment. Using your knowledge of Excel, your task is to design and prepare this income statement. The information is on the attached page.
The income statement should be monthly – May 2012 through April 2013 – and a total column for annual amounts.
Many of the items on the statement are a function of gallons of gasoline sold, therefore, use variable factors that can be changed without having to rewrite the formulas.
Estimated gallons of gasoline sold from May through April are as follows:
Pricing and costs:
REG UNL 2.50/Gal 89% of price
PREM UNL 2.89/GAL 83% of price
DIESEL 2.10/Gal 96% of price
STORE SALES: (Based on gallons of gasoline sold)
Cigarettes $0.06 per Gallon of gas sold and cost is 82% of sales
Drinks $0.03 per Gallon of gas sold and cost is 80% of sales Groceries $0.18 per Gallon of gas sold and cost is 60% of sales
Beer/Wine $0.03 per Gallon of gas sold and cost is 79% of sales
Deli $0.04 per Gallon of gas sold and cost is 40% of sales
PAYROLL EXPENSES ($ per month)
Mgmt salary 3600
Payroll Taxes 12% of salary and wages
Group Insurance 100
Worker’s Comp 180
GENERAL, SELLING and ADMINISTRATIVE ($ per month)
Supplies and Uniforms 320
Advertising(help wanted) 275
Polygraph expense 260
Company gas 120
Credit card processing 320
Advertising and promotion 4100
Taxes and licenses 200
FACILITY EXPENSES: ($ per month)
Refuse removal 270
Monthly services 100
Your bottom line should be OPERATING INCOME BEFORE TAX
The flow of your statement should include the following sections:
1. Units of gasoline sold by type and totals.
2. Sales $ of gasoline sold by type and totals.
3. Sales $ of store items sold by type and total
4. Cost of merchandise sold ( separate gas and store items with subtotals and grand total for total cost of all.
5. Gross profit by product type and total.
6. Operating expenses which should be segregated in to the 3 sections as listed above with sub totals and a grand total.
7. Operating income-bottom line.